Should you write a blog and what should you write about-

Do you need a blog and what should you write about?

Members of my VA Handbookers Facebook group often ask whether it’s worth writing a blog. On one hand, they hear that it’s good for search engine optimisation (SEO), but they also don’t want to write one if they don’t really need it – plus they’re not really too sure what to write about even if they do decide to start one.

My answer to the question of whether you should have a blog or not is…

It depends.

I’m sorry if that isn’t too helpful and I wish I could give you a yes or no answer, but it really does depend on a few different things:

You should write a blog if:

  • You want to ensure your site is optimised for search engines (Google loves blogs)
  • You want to show off your knowledge and skill set to potential clients
  • You want to provide real-life examples of how you help people
  • You want to help establish yourself as an authority
  • You use social media and want to share your own posts to drive inbound traffic
  • You’d like to set up, write or edit blog posts for your clients

You shouldn’t write a blog if:

  • You don’t have time to update it
  • You hate writing
  • You already get enough work from other sources
  • You have nothing to say and you don’t know who you’re writing for
  • Your grammar and spelling isn’t very good
  • You’re not particularly interested in writing one

What to write about

If you do decide to write a blog then you’re looking to put yourself into the mindset of your ideal client. Whether that is a particular type of person (an Engineer, a Social Media Consultant or a Writer for example) or simply a time-poor small business owner, you need to write stuff that THEY would find interesting.

There always has to be a reason and a point to what you’re writing and that reason is to be hired.

Example subjects

Case studies

Case studies are a great way to show exactly what you do to help people. With a case study, you can outline who the client was, what they were struggling with (this often explains why they hired you instead of doing it themselves), the exact steps you took to solve the problem, and what impact your input had on the client and their business.

They’re a fantastic way for a potential client to see that you’ve worked with people just like them. They can see how you went about solving a problem (the processes you applied), the tools you know how to use and what kind of results they can expect if they hire you.

Case studies are also perfect to link to when sending out a prospect email to a similar type of person.

The prospect will recognise industry-specific terminology, they will see that you know what their business entails and what challenges they face, and they will also see that you know how to help with those challenges.

You can view some of my own case studies on my Munro PA website blog by clicking here.

Tip – you do not have to actually name the client, you could just say it was an international Author or a small firm of Architects for example. 

Tips about your niche

By niche, I mean that you should write about things that are important to your clients and the particular industry they work in.

So example posts could be:

  • 20 things you need to decide before your next conference.
  • Six new changes to Facebook that will change the way you post.
  • How upcoming (whatever) regulations will affect your (insert industry) business.

When you write about things that matter to your client, you’re showing that you stay up to date with industry news, you know and care about the things that affect them and that you possess industry knowledge that may benefit them.


A tutorial that solves a problem unique to your niche or potential client is a great way to demonstrate your skills.

Consider the types of questions that clients often ask you (or that people you knew from when you worked in that industry used to ask you) or techie problems they can’t get their head around, then show them how to solve that problem or do that thing.

Don’t worry that you’ll be putting yourself out of a job because prospective clients are unlikely to have the time, interest or inclination to implement your solution themselves.

For example – my friend who is a freelance Accountant may publish a post on items people can claim as business expenses and how they can submit their own tax return.

People reading her blog can see she knows her stuff but they will usually just hire her to do the job for them instead of implementing her advice because finance bores them to tears.

They want to see that she knows how stuff but they don’t want to do the task themselves.


If you post an interview with a client about what they use you for and how you’ve helped their business, you’re immediately showing similar business owners that people just like them have used you and are happy with your work.


A checklist of things that pertain to your areas of expertise and things your client might want to outsource is another way to showcase your knowledge. If you offer web development, for example, a title could be “10 things you need to check before publishing your website”.

Again, the client is unlikely to just take your list and implement it themselves because they’re too busy to do the tasks they’re considering hiring you for.

Trying to write an engaging blog post that highlights the advantages of hiring a Virtual Assistant but struggling to craft a catchy title? Luckily, I have a free download with 100 example titles to get you started!

How to write a blog post

Now, I’m not actually going to outline how to write and structure a blog post in detail here because it’s really a (massive) separate post and there are entire websites solely focused on how to write one!

My basic advice when writing a blog post though is to:

  • Keep it condensed and to the point
  • Don’t overthink it
  • Use bullet points and sub-headings so it’s easy to read
  • Write as you would speak
  • Make sure there’s a point: what’s this post about, who’s it for and why are you writing it?
  • End with a call to action (CTA)
  • Don’t agonise over it. Blurt it all out then edit and polish it
  • Walk away and come back to it as many times as you need to
  • Promote it. You can even use a plugin to schedule it out to social media

When I write a post I always decide what it is I’m going to tell you-  and then I tell you only that.

I brain dump everything on the page, then I repeatedly edit and cull until it’s very concise, and then I sort out the structure, grammar and syntax later.

I also always write the introductory paragraph last because, as with the personal profile section of a CV, it’s much easier to do it that way as you’re simply summarizing what’s written below.



Great and timely advice for me as I’m writing my first blog now. I’ve read a previous version of this article and it’s a nice reminder which I really needed. My muddled overthinking was getting me nowhere! But your advice has made it simple and more enjoyable to do. Thanks, Jo.

Carlo Paolo anonuevo

I am an aspiring VA and as a requirement in my class, My coach asks us to make a website and to write a blog. And English is not my first language so I’m having a hard time getting ideas. Thank you for your article and give me an idea.


I’ve written quite a lot of long-form posts on LinkedIn and wondering about whether to use them as blog articles on my website. I have already used three articles from LinkedIn. I’m going to download the 30 free examples as well to keep on my files for inspiration. Thanks Jo.

Moriah Garnett

Great post. I totally agree with you. I’ve just started a blog to compliment my virtual assistant site. I see it as a tool for marketing VA services to those that don’t entirely understand all the ways a good VA can help grow their business.


This is a great post, you are totally right that it should only be used as a tactic for certain business owners. But if blogging is right for you, then guest blogging is too and I also highly recommend that as an activity for exposing your blog to a wider audience!


Brilliant article! I’m thinking of blogging on my website, as well as ideas for LinkedIn articles, so thanks a lot for these helpful tips!


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