How I keep my own financial records

As a freelancer you are legally required to keep accurate financial records and expenses going back over the last six years. My trainees often ask me how they should record both their own financial records as well as their client invoices, so I thought I’d show you the system I use myself.

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These are the books that have helped my freelance career

I love a good business book but I’m reeeeally choosy about what I buy. Because I don’t want you to waste a whole load of time, money and effort picking through various reviews and descriptions, I thought I’d give you a list of the ones I like the most. I own every one of these books and know they will help your career and get you where you want to go.

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Do Virtual Assistants need insurance?

People often ask whether they should take out business insurance and, although I usually direct them to various online articles (because well, that’s why Google exists!) I thought I should cover it on my website too. Many Sole Traders I know don’t have any insurance, but here’s a summary of the different types so you can make an informed decision for yourself.

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How to manage your time when you have multiple clients

When my trainees are about to be signed off and released into the world of freelancing, we often discuss how to manage your time when you’re trying to run your own business as well as managing multiple clients. I’ve picked up quite a few time-management tricks over the years and here is some of the advice I give them.

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Answers to every worry you’ll ever have

People often email me their questions and concerns about becoming a Virtual Assistant and, although I reckon I’ve now heard pretty much every mindset stumbling block under the sun, I’ve still not found one reason why someone shouldn’t set up their own business. Here are your biggest fears and why they shouldn’t hold you back.

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Why I celebrate my business birthday and you should too

On Wednesday 10th June 2009 I left my job to become a full time freelancer. I wish I could say that I screamed “UP YOURS LOSERS!!” as I waved to my previous employers (without using all my fingers) whilst sprinting for the door with the contents of the stationery cupboard, but I didn’t. Instead I quietly walked out of the gates into the unknown.

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The three best ways to find your first client

At the end of the day, the main thing every potential and new VA wants to know is “where do I get clients?”. Because this is the question on the lips of every freelancer and something I discuss in every single training session, I thought I’d share the three most successful methods I’ve found of how to fish for and land your first client.

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Interview with UK VA, Michelle Gibson

This is a Virtual Assistant case study and interview with Michelle Gibson. UK-based Michelle lives in the small village of Measham in the East Midlands, and initially started her business in 2011 when she became a freelance administrator. She now runs Gibson VA and provides creative support to other VAs. 

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What to do when a potential client doesn’t know what they need you for

Annoyingly, you will regularly be contacted by people who have absolutely no idea what they want you to do. They know they need help, but they’re often so busy they can’t think straight and really aren’t sure of the best way to use you. You obviously need to fix this or you won’t end up doing any work for them at all!

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How to use Pinterest to collaborate with your clients

Although Pinterest is the third most popular social media platform, many people still think it’s just a load of women planning their ideal wedding and designing an imaginary dream home. Although it kind of is (guilty!) it’s also a whole lot more and can even be a great way to share client work and collaborate with your clients.

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